How to Fax Without Phone Line
At times, fax is the necessity of the hour when you have to send an important document to some government office. At other times, fax can be a preference due to the love for this old school technology.
Either way, fax is not dead and in fact, is used by millions of people around the world. However, not everyone uses it through phone lines or even those fax machines. Surprising, right?
While fax is popular, the traditional methods like phone lines and fax machines are quickly fading away. Not only they cost some heavy hardware investment to set it up, but there are also some recurring investment in terms of paper, ink, and whatnots.
Therefore, there is a new trend that is enjoyed by fax users globally. This method of faxing does not require you to use any phone lines, fax machines, or fax modems.
So you should keep reading to find out more about it.
Part 1: Do You Need A Landline To Fax
In a simple word- NO. Gone are the days where you would need a landline to fax to any number.
Since smartphones have taken over, the era of landline and telephone cables are gone. If you still have landline phones connected in your home, you would be considered a neighbourhood oddity nowadays.
This is why, getting a phone cable set up just to run a fax machine is very inconvenient. Not only that, if you start counting the inconveniences due to a fax machine, the list would be endless.
You need a way to fax to any machine without all those telephone cables and fax machines. Here is a way for you:
1.1 CocoFax- Fax Without Cables
CocoFax is a revolutionary online fax service provider that allows you to fax anyone in the world just through your smartphone or your computer. This means that you are no longer bound by the fax machine in your office. You can carry your fax machine on the go.
It offers you a multitude of ways to fax anyone without having to jump through hoops to get a phone line connection for you. CocoFax allows you to send faxes to any fax machines just through your internet (which you have already). Therefore, there is no new investment you need. No cables, no hardware, no paper, no ink!
You don't even have to contact your phone company to get a fax number. CocoFax even takes care of that. It gives you a free fax number. In fact, you can even choose the fax number of your choice.
CocoFax offers you several ways to send a fax wirelessly. We will discuss these ways in the sections that are about to come.
Part 2: How to Fax From Computer Without Phone Line Through Browser
This is the method through which you can send or receive faxes through any device that has a web browser and an internet connection. Nothing else is needed. Here are the steps:
To send a fax without phone line through the browser, follow these steps:
Step 1: Sign up for CocoFax to get a free fax number. You will get the option to choose your own fax number. You can try the service for 30 days before you actually subscribe to it.
Step 2: Once your account has been created, you will be taken to your CocoFax dashboard. From here, you can manage to send and receiving faxes. Click on the ‘Send Fax' button at the corner of the dashboard to create a fax.
Step 3: In the ‘To' field of the create fax, enter the destination fax number of the recipient. You can also add a subject to the fax in the ‘Subject' section. It will appear as a note on the first page of the fax.
You can also create a cover page to the fax in the body. This will be the first page of the fax on the receiver's end.
Lastly, you can attach the fax document with the email. The supported formats are: pdf, doc, docx, xls, xlsx, png, jpg.
Step 4: Hit the ‘Send' button once you have composed the fax details and attached the necessary document. CocoFax will dial the target fax machine for you and transmit the fax.
Once the fax is transmitted successfully, you will get a notification about the transmission being successful. Even if the transmission isn't successful, you will get a notification of the same as well.
**The most common reasons for fax being undelivered are that the target fax machine is turned off, it has a busy signal, or the fax number you entered may be incorrect. Theoretically speaking, there would be no fault at CocoFax's end**
As you can see, the whole process is easy as well as simple. It will take you around a minute or so once you make a habit out of it.
Receiving Faxes without a Landline
Receiving faxes without a landline is even easier than sending it. It doesn't ask you to do anything at all.
Once you have the CocoFax account ready, CocoFax will receive faxes for you automatically. All the faxes that you receive can be seen in the ‘Inbox' folder of your dashboard.
You can also see other details like sender's fax number and the time log of the transmission along with the received faxes.
Also Read: How to Fax from Printer
Part 3: How to Fax Without Phone Line through Email
You are not just limited to the above way to send a fax without phone lines. There is another way that will serve your purpose, that too very easily.
While you might not believe it, but you can even use your email to send a fax to anyone. Even though emails and fax work on different platforms, CocoFax has found a way to bridge these two.
With CocoFax, you can send any fax document through your email, and it will be printed on the receiver's fax machine. Not only that, all the faxes that you receive are sent to your email too.
If that is something that sounds interesting to you, here are the steps:
Step 1: Get a CocoFax account as mentioned in the previous section. Make sure that you use the email address that you will utilize to send and receive faxes.
Step 2: Open your email client and go to the compose email option which you generally use to create an email. You will draft your fax here.
In the ‘To' option where you typically enter the destination email address, you have to put the fax number of the recipient followed by “@cocofax”. For example, if you want to send a fax on 123456, you will have to use:
Now you can add the fax details. In the subject field, you can enter any note that you want to appear on top of the fax. In the body of the email, you can enter the cover page of the fax.
The document that you wish to fax should be added as an attachment to the fax.
Step 3: Once you have filled out the fields, hit the ‘Send' button. Your fax will be received by CocoFax and translated to be sent to the receiver's fax machine. It will dial the fax machine and send your fax.
Once the fax is successfully sent, you will get a notification of the same in your email inbox. Even if the fax is unsent, you will get a notification of the same too.
As you can see, the whole process is very easy and simple. You can send faxes to anyone using this method even on the go by sending an email through your smartphone.
Receiving Faxes Automatically
If you have registered your email address with CocoFax, you will have to do nothing to receive the faxes. CocoFax will automatically forward you all the faxes you receive on your email address.
You can check your email inbox when you receive a fax. The received fax will be added as an email attachment to the email notification that CocoFax will send you.
This saves the trouble of having to keep your device turned on 24x7 to know if you are receiving any faxes. Not only that, you automatically get notifications of received faxes on your emails. You won't even have to log in to the CocoFax dashboard.
Also Read: How to Fax over Internet
Part 4: Faxing Without Phone Line through VoIP
VoIP stands for Voice over Internet Protocol. With the advent of smartphones, landline use became less. And now with the internet age, you will rarely find a Landline anywhere.
This is because of Voice over Internet Protocol, which allows you to make and receive calls through the internet instead of telephone lines. There are now several services that allow you to use a VoIP landline at your home or office.
This is better than the traditional landline as it doesn't need telephone lines to operate. It works on the internet lines.
However, while it can offer you sending and receiving faxes without phone lines, it is not 100% reliable. VoIP works on digital signals whereas landlines work on analog signals. Therefore, there is often imperfect communication between the two.
Therefore, the success rate of sending faxes if very less if you are using a VoIP service. However, if you are using it to receive faxes, it can produce good results. Yet, it is preferable to use a more reliable solution as mentioned in Part 2 and Part 3.
You May Like: How to Fax over WiFi
Part 5: Things To Remember
When you are faxing without a phone line, you should keep the following things in mind:
1. Fax machines NEED telephone lines to operate. Therefore, if you do not have a phone line, there is no point in using a fax machine. Fortunately, all the ways mentioned in the guide do not require a fax machine to fax.
2. When you are faxing through the phone line, you have to go through the whole process of getting a fax number yourself. However, with an online fax service provider like CocoFax, you don't have to do anything for a fax number. CocoFax assigns you a free fax number and as an added bonus, you get to choose your own fax number.
3. If the fax that you are sending is unsuccessful, the probable reasons are that the receiver's fax machine is turned off, it is busy at the moment, or the fax number you entered is incorrect.
4. You can enjoy a 30 day free trial period offered by CocoFax to try its services. This allows you to do a complete evaluation if CocoFax is the perfect fit for you (if you love using fax, it is definitely going to be perfect).
If you do not have a phone line to fax, don't worry, you do not need one. In fact, faxing without a phone line is better, simpler, and easier.
You just have to follow this guide and choose the method of your choice to send or receive any fax. It provides convenience like never before, and there are a lot of added benefits to enjoy!