Can You Fax Over WiFi
Many people and companies who have been using fax since decades realize how indispensable it is as compared to other methods of official communication.
However, with the phone lines becoming extinct and wireless communication becoming the new standard, there is a new question on everybody’s mind- Can you fax over WiFi?
Today you will not only find a simple answer to your question but in fact a complete guide about how to fax over WiFi. Follow this guide and become a fax pro within minutes!
Can You Fax Over WiFi?
In a simple word- YES. In earlier times, it was hardly possible to even think of faxing over WiFi. This is because Fax needs phone cables for the signals to travel.
However, now there are online fax services that keep adding innovation to fax. They make it possible to send and even receive faxes over WiFi without requiring anything else. You don’t need a phone line, fax machine, or any other hardware.
All you need is an account on one of these awesome online fax service provider. However, you cannot just choose any fax service at random. Fax communication needs security and confidentiality. Therefore, here is the best online fax service you can use for the purpose:
CocoFax Online Fax - Making Fax Machines A Thing of The Past
CocoFax is an online fax service provider that can allow you to fax through ANY internet capable device. It can be your phone, computer, tablet, or any other device running any operating system. As long as it has a working internet connection, CocoFax can turn it into a high end fax machine.-
How CocoFax Works
Traditionally, faxing through computer or phone over WiFi isn’t possible because fax signals travel over phone lines only. However, this also calls for the need of a fax machine, paper, toner, and all the maintenance costs that come along with it.
However, through CocoFax, you can send and receive faxes directly through a smartphone or a computer. When you send a fax from these devices, CocoFax intercepts it and translates it to something that a fax machine can read.
Similarly, when someone sends you a fax, CocoFax intercepts it and forwards it to your device instead of a fax machine. Therefore, the need for a phone line or fax machines is totally eliminated. Everything happens through the internet online.
This makes it possible to fax through any device anywhere. In fact, you can even use your iPhone to fax.
Requirements for Faxing Through WiFi
In order to fax through WiFi, there are only a few things that are required. These include:
An Internet Connected Device
Any computer or smartphone will do for the purpose. It needs to have an internet connection to be able to send and receive faxes.
A CocoFax Account
As mentioned before, a CocoFax account is mandatory to be able to send and receive faxes through the internet.
A Fax Number
A fax number is a compulsory requirement whether you wish to send a fax or receive it. CocoFax understands this and takes care of it for you. You can get a free fax number with CocoFax.
There is no fourth thing that you would need. As you can see, CocoFax keeps things simple for you.
How to Fax Over WiFi
In order to fax through wifi, CocoFax offers you multiple ways. These include:
Fax through Web Browser
You can use the web browser of your device to send any fax. You can also check the received faxes on the web browser too.
Fax through Email
CocoFax’s innovative fax through email technology allows for faxes to be converted to emails and vice versa. Therefore, you can send and receive faxes from your email directly.
Steps to Fax through Web Browser with CocoFax
Faxing through web browser is very easy if you are using CocoFax. You just have to follow the below steps:
Sending Faxes through Web Browser
Step 1: Sign up for CocoFax and avail their 30-day free trial period. When you do, CocoFax will give you the luxury of choosing your own fax number.
Step 2: Once you have signed up, you will be taken to your dashboard. Click on the ‘Send Fax’ button on the corner of the dashboard.
Step 3: The new fax window will open. You can create your new fax here by filling out these fields:
In the ‘To’ field, you will have to enter the fax number of the receiver. You also have the option to add a note to the fax. The note will appear on top of the receiver’s fax document.
You can also create a cover page to the fax as well. This page appears as the first page on the receiver’s end.
Lastly and most importantly, you can attach the document that you wish to be faxed by the attachment icon. CocoFax supports a wide array of formats, which include: doc, docx, xls, xlsx, png, jpg.
Step 4: Once you have uploaded the document, you can hit the ‘Send’ button. CocoFax will receive the fax and forward it to the fax machine at the fax number you mentioned in the previous step.
Once the fax has been transmitted successfully, CocoFax will send you a confirmation message in the inbox of your dashboard. Even if the fax is not successful, you will get a message about the same.
**The most common reasons for a fax being undelivered are that the receiver’s fax machine is turned off, it is busy, or the fax number you entered is incorrect. Theoretically speaking, there is no error at CocoFax’s end.**
Receiving Faxes through Web Browser
Receiving faxes is even easier than sending them if you are using CocoFax. Once you have signed up for CocoFax as mentioned in the previous section, there is nothing else that you will have to do.
CocoFax will automatically receive the faxes that anyone sends on your fax number (assigned to you by CocoFax). You can check these faxes in the inbox of your dashboard.
Steps to Fax through Email with CocoFax
You can even send out faxes just like you do your emails, right from your email client. You can fax through Gmail, Yahoo, or any email client that you use. All you need is CocoFax.
Sending Fax through Email
Step 1: Register for CocoFax’s free trial period for 30 days. You can choose a fax number of your own choice when you register. Make sure that you register the email address that you would use to send and receive the faxes.
Step 2: When the email address has been registered, go to your email client to send a fax. Click in the option to create a new email. Sending a fax through email is very similar than sending an email itself.
In the ‘To’ field where you generally enter the email address, you will have to type the fax number of the receiver followed by ‘@cocofax.com’. For example, if their fax number is 123456, you will need to enter:
In the Subject field, anything you enter will appear as a note on top of the receiver’s fax document. The email body is the cover page of the fax, and it is optional for you to enter anything here.
Now comes the most important part- the actual fax document. The fax document can be attached to this email from your device. Make sure the document’s name does not have any special character in it. The supported formats are: doc, docx, xls, xlsx, png, jpg.
Step 3: When you have filled out the fields, you can click on the ‘Send’ button. CocoFax will receive the email and dial it as a fax to the receiver.
Once the fax is transmitted successfully, you will get a confirmation email in your email inbox. Even if the fax isn’t successful, you will get an email about the same.
Receiving Fax through Email
Once you have registered your email address on CocoFax, all the faxes that you receive on your fax number get automatically forwarded to your email.
When you open the email notification, the fax document can be found as a pdf attachment to the email.
As you can see, sending or receiving a fax over WiFi is a piece of cake. If you followed this guide step by step, you might’ve already become a pro at it. If you haven’t tried it yet, what are you waiting for?