Google Fax: How to Fax with Google Free Online
There was a time not long ago when Google was something no one knew about. If you wanted to contact someone, there was no email and nothing else. You had to send them a fax.
However, even though that was a long time ago and since then countless technologies have evolved, the fax is still not dead. Countless people and companies use it on a daily basis and millions of faxes are sent all over the world.
And today is a day when you will learn how you can use Google to send and receive faxes. Yes, what was once unimaginable is now not only true but in fact very popular.
By using Google to fax, you can forget all those old costs associated with sending and receiving faxes. You don’t need a fax machine, you don’t need telephone lines, and you can say goodbye to paper and ink too!
Part 1: What is Google Fax?
Google is not just a search engine, it is now a wide array of products. Google fax involves making use of these Google products to send and receive faxes.
Technology has made redundant the need for fax, paper, and other necessities of fax. However, a fax number is compulsory for practical purposes. One way to do this is through getting your telephone provider to set up a new connection. However, this way involves all that hassle of setting up a fax system, fax machine, toners, and whatnot.
The simpler way to do it is getting a Google Fax number and forgetting everything else. With this way, you can fax from computer, smartphone, or any other internet connected device.
Part 2: How to Get a Google Fax Number
Since a Google fax number cuts all the unnecessary hassle of getting a complete fax setup, it is the obvious better choice to use for sending and receiving faxes.
However, before you learn the details of the process, let us brush through the basics first so we have a clear understanding.
2.1 What is Google Fax Number?
Faxes are designed to operate on telephone lines using analogue signals. However, the internet, smartphones, and computers we use today have a digital design.
By default, faxing through Google, i.e. Gmail, and sending a fax from Gmail is unimaginable. It can be seen the same as using a landline phone to send or receive an email.
However, this is where online fax companies come into play. They act as a mediator to translate the fax signals to and from Gmail.
An online fax service will assign you a fax number which you can use to send and receive faxes to anyone just through your Gmail. It provides the same features of fax without all the hassle and investment of telephone line and fax machines.
How Google Fax Number Works?
When someone sends you a fax, it is received on the fax number as a TIFF file. The online fax service translates this TIFF file into a PDF document, which is then sent to your email inbox. Therefore, you can just enjoy the faxes directly in your inbox without having to do any of the work.
When you are sending a fax document, the same process follows in receive. The online fax service receives your document and translates it to be transmitted over telephone lines. The target fax machine then receives it and prints it out.
2.2 How Can I Get a Free Google Fax Number?
Getting a fax number for your Gmail is a piece of cake. As mentioned before, the best way to do it is through an online fax service.
However, since you cannot just rely on any third party free fax service when it comes to a secure thing like faxes, you need a concrete and reputed fax service.
Well, if you need a solution like this, you have come to the right place. Here is a perfect solution for all your needs:
CocoFax- Get Your Free Fax Number Within Seconds
CocoFax is the most popular and reputed online fax service that facilitates faxing through Gmail. You can use it for free Google fax service throughout the country or anywhere else in the world.
It assigns you a free fax number that you can use for 30 days. In fact, you even get the comfort of choosing your own fax number.
It is reliable, fast, and feasible- everything that you would want in the fax service of your choice. Therefore, let us discuss the ways through which you can fax with Google using CocoFax.
Part 3: How to Fax with Google
If you have used fax in the past, you are going to love faxing through Google. It adds the touch of the internet to the old love for fax.
However, most people aren’t aware of how easy the process is, so they do not bother to learn. Once you read these steps to send Google fax online, it is assured you will never use any other method.
Fax through email is the best possible method of faxing so far, especially when you are using CocoFax for the purpose.
Requirements for Faxing through Google’s Gmail
There are only two things that you require for this purpose. These include:
A Gmail ID:
If you want to send and receive faxes through Google Mail, you will have to create a Gmail address first. It takes less than a couple of minutes and you have it already most probably.
A CocoFax Account:
CocoFax acts as a translator between the Gmail interface and the fax interface. It also assigns you a free fax number on which people can send you faxes. This number also flashes on the faxes that you send to people. You will learn the steps to create a CocoFax account in the section to come.
So without further waiting, here it goes:
Steps to Send and Receive Faxes With Gmail
Just follow these simple steps if you want to fax through Google:
Sending Faxes with Gmail
Step 1: First things first, you need to avail the CocoFax free trial period for 30 days. When you sign up for the trial, you will also get to choose your own fax number. Make sure you register your Gmail address which you would use to send and receive the faxes.
Step 2: Once you have signed up, open Gmail on your web browser or you can also use the Gmail app on your PC or phone.
Once Gmail has opened, you need to choose the option to create a new email. When you do, the new email popup will open.
Step 3: Now you need to fill the necessary fields in order to send the fax:
In the ‘To’ field where you generally put in the email address of the receiver, you will have to enter the fax number of the receiver. This needs to be followed by ‘@cocofax.com’. For instance, if the fax number of the receiver is 123456, you will need to enter:
In the ‘Subject’ field, you can enter any note that you wish to appear on top of the receiver’s fax document. You can also leave this empty if you want.
In the email body where you typically type your email, you can create a cover page for the received fax document. This will appear as the first page of the fax
Lastly and most importantly, you will need to attach the fax document to the email popup. This document will be the main document that you have to fax. The possible supported formats for the fax are: doc, docx, xls, xlsx, png, jpg.
You can also attach multiple documents at the same time. CocoFax will merge these documents and send them as a single fax to the receiver.
Step 4: Once you have filled and double checked the fields, you can hit the ‘Send’ button. CocoFax will receive your mail and translate it as a fax document to the fax number you entered in the destination.
When the fax document has been successfully transmitted to the receiver’s fax machine, you will get a confirmation email from CocoFax in your inbox. Even if the fax wasn’t successful, you will get a notification about the same.
**The most common reasons for a fax document being unsuccessful are that the receiver’s fax machine is busy, it is turned off, or the fax number you entered is incorrect. Theoretically speaking, there will be no problem at CocoFax’s end.**
Receiving Faxes with Gmail
Receiving faxes with Gmail is even easier than sending them. If you have registered your email address with CocoFax as mentioned in the previous section, there is nothing that you would have to do.
CocoFax will receive faxes automatically on the fax address that it assigns you. If anyone has sent you a fax, CocoFax will convert it into a pdf and forward it to your email inbox.
You can check the inbox to know about the sender details as well. The fax document can be downloaded from the attached documents.
How to Fax from Google Drive
Most people are not aware that you can even directly send fax in Google Drive. Since most businesses and professionals are converting to Google Drive for their needs when it comes for an Office utility, fax through Google Drive is a very helpful feature.
CocoFax understands this and this is why it has come up with the CocoFax addon. You can integrate this addon with Google Docs and Google Sheets to send faxes directly from those apps
Sending Fax from Google Drive
Step 1: Get a CocoFax account with the 30-day free trial period. You can choose a fax number of your choice.
Step 2: Download the CocoFax addon for Google drive. This addon will be installed automatically.
Step 3: Open the document or the sheets file on Google drive that you wish to fax. Once opened, you can cross check it if it needs any changes.
If everything seems good, you can navigate to the ‘Add-ons’ option in the menu bar. When you click here, you will find the ‘CocoFax’ addon option here. You can click on it and select the ‘Send’ option.
Step 4: Once the popup opens, you will have to log in using your CocoFax account credentials. When you log in, the CocoFax interface opens in the popup.
You can enter the fax number of the receiver who you wish to send the fax. You can also enter a cover page for the fax in the cover page field.
When done, you can hit the ‘Send’ button. CocoFax will transmit the fax to the receiver.
You can check your email for the confirmation of the fax transmission. If the fax was successful, CocoFax will tell you about it. If the fax was unsuccessful, CocoFax will send you an email of the same.
This whole process eliminates the need to download the document and then having to fax it via mail. You can directly fax right from the document itself, which takes convenience to the next level.
Part 4: Benefits of Faxing with Google
There are several reasons to fax with Google using CocoFax. A few of them include:
You probably know how fast Google does everything, right? Google Fax pushes speed in the similar sense. When you send a fax through Google fax, the fax is sent then and there without any delay. They only delay in transmission can be there in the other person’s end (because he might not be using Google fax like you).
Fax Without Sharing Line
Generally, in offices people are bound to share the same fax machine to receive faxes. However, by using Google fax through CocoFax, you can get your own dedicated fax number.
Cheaper than Ever
Most people have been wanting to fax but avoiding it due to investment constraints. However, with Google fax, you do not have to get a fax machine, toner, paper, or any of those other things.
Computer to Computer Faxes
If the other person is using Google fax too, there is no need for any fax to be printed. All faxes can be transmitted and received digitally through the internet.
Since fax machines directly print the faxes, anyone who is nearby can read them. However, with Google fax, the security is given the topmost priority. No one except you can read your faxes in any way (unless you want them to).
You can send faxes to multiple fax numbers at the same time with Google fax, without having to scan it over and over. You can even send multiple fax documents at the same time.
Google fax takes portability to the next level. You are not just restricted to your computer, you can fax from your laptop, Android phone, or even use your iPhone to fax.
There are several other benefits too. However, you will find out about them as you start using CocoFax for yourself.
Part 5: What Google Fax Number Should I Choose?
Unlike a traditional fax number that you get on a telephone line, you get a choice to choose your own fax number when you are using CocoFax. This often leaves people confused which fax number they should opt for.
Therefore, here are the most useful type of fax numbers that stand out from the rest:
Toll Free Numbers
The toll free numbers are generally thought to have the 1-800 prefix before them. However, there are other toll free number prefixes too, like 844, 855, 866, and so on. These are beneficial when there is a very high volume of communication on the phone lines.
Who doesn’t love a vanity number? Not only it looks and feels luxurious, but it also makes your business look more professional. However, these numbers are generally very sought after. Therefore, these might be hard to find.
Local Fax Numbers
Local fax numbers generally come with the local codes and resemblance of the locality phone numbers. You can get these if you are running a business and you want the local populace to feel that your business is trustworthy.
Easy To Remember Numbers
Have you seen advertisements on TV on which their phone numbers flash at the bottom? The numbers are generally of the form 555-BUY-THIS. The letters on the number are supposed to be analogous of the digits, so they are easy to remember.
These numbers are an important part of the marketing strategy. They help the other people to always remember your number no matter what.
With CocoFax, you can choose a number that fits any one of these criteria or a mix and match of all of them.
Part 6: Frequently Asked Questions (FAQs)
Let us answer the most common questions that pop up in the mind of the people:
Q: Which Google products can I use to send faxes through Google?
A: You can use a range of Google products to send faxes, like Gmail, Google Docs, and Google Sheets. However, you can receive faxes only through Gmail.
Q: How long can I use the free trial provided by CocoFax?
A: CocoFax’s free trial will last you for 30 days. After this period, you can get a CocoFax’s subscription for a very cheap price and enjoy the fax services for as long as you want, completely unhindered.
Q: How can I know if the fax I sent through Gmail was delivered?
A: When the fax is delivered, CocoFax sends you a confirmation in your Gmail inbox. Even if the fax wasn’t successful, CocoFax lets you know about it too.
Q: Why was my fax not successfully delivered?
A: The most common reasons for fax being undelivered are that the target fax machine is busy, it is turned off, or the fax number you entered is incorrect.
Q: Do I have to enter the fax number in the ‘To’ field for the compose email popup?
A: In case of emails, will have to enter the fax number followed by ‘@cocofax.com’. In case of using Google Drive to fax, you will have to enter the fax number only in the add on popup.
If you were wondering how to fax with Google for free, this guide explains all the possible ways you can use.
Therefore, all that is left for you to do now is try the steps mentioned in the guide above. You can do it in Gmail, Google Docs, or Google Drive, it is totally up to you.