Fax, often seen as an outdated means of transmitting documents, still remains the safest method. It is also faster than couriered delivery, if the right channel is used. Many organizations in Japan actually still favor faxing over all other options of data transmission. If you happen to find yourself in a situation where faxing is the primary communication tool for sending and receiving documents, CocoFax can come in handy.
Faxing to Japan actually has never been made so easy with CocoFax. This feature-rich application surpasses the traditional types of machinery and provides you with an experience like none other. It offers various segments of fax services and high-end specifications that will open you to a parallel world of modern faxing.
What's needed to fax to Japan?
It's important to point out that there are several methods through which you can send faxes to Japan. Basically, you’ll need a working fax service, a good internet connection and the right area code for faxing.
The fax service: Usually you will need either a fax machine or a digital fax service to fax to Japan. A fax machine scans your documents using sensors that recognize certain patterns on your document and subsequently encodes and sends them to the receiving fax machine. The online fax service offers to send soft copies of your documents to the recipient.
Document: These are the sheets of paper that you're looking to send to the receiver at the other end.
Area code: Always make sure you enter the fax number in the right manner: country code+area code+number.
Here are some of the cities in Japan and their respective area codes
How to fax to Japan
Japan is a big country, and the Japan fax system is quite efficient. You'd need to have the Japan international code before setting out to fax your document. Also, the Japan country code and area codes must be entered into the fax machine to ensure a smooth delivery.
Mention fax machine and the traditional way of sending documents via fax machines come to mind. This method has served through the ages, and it's still in use in various formal settings. Feed your document sheets into the fax machine for scanning and input the recipient's area code 81. It’s all simple as that.
The more recent and sophisticated means of faxing documents involves the use of online faxing media. Online platforms like CocoFax simply ask for little details like the country code 81 for Japan before sending your document, with no landlines, toners needed.
Online fax vs. Traditional fax
Despite the fact that the older generations have gotten accustomed to the traditional faxing methods, there are more seamless ways to send faxes now.
Online fax guarantees a more flexible approach to sending your documents in ways you couldn't have imagined. There are many ways to send your fax via online platforms. They include: email fax, fax from web, and fax from Google Drive, Microsoft and cell phone. Here are some steps involved in sending your fax via web platforms;
- Login to the CocoFax webpage if you already have a CocoFax account. If you don’t have one, register at cocofax.com and get a new fax number.
- Attach and upload the document you wish to fax.
- Input the recipient’s fax number.
- Hit the button “Send” . You will receive a notification in around one minute about the fax delivery results.
Things you should know when faxing to Japan
It would help if you take note of certain etiquettes while sending your fax documents. Some of such etiquettes include;
- Always add a cover page
- Ensure every part of the document is well scanned
- Crosscheck the fax code to ensure that it's correct
- Call the recipient to confirm receipt
- Exercise discretion when sending confidential documents