Automation in HR Services: 15 Valuable Ideas For All HR Professionals

Human resources are significant for all companies and business organizations. It helps create a highly motivated and well-performing team. In 2022, technology will be HR's best friend. If you believe a report prepared by G2, more than 21 types of HR software are available on the market. These include apps for time tracking, employee benefits, employee wellness, etc.

HR professionals must use technology to automate workflows, allow work from home, and streamline daily business activities. Leveraging an all in one HR platform can further simplify these processes, integrating various HR functions into a single, efficient system.

We have compiled a list of 15 valuable tips for HR professionals. These tips can optimize day-to-day HR operations, complete tasks quickly, and deliver excellent HR services to companies.

1. Creating A Standard Onboarding & Training Process For New Employees

Generally, new employees feel quite stressed when they join a company. Only 30% of all new employees have an adaptation plan while entering a new job. Around 15% to 29% of them leave the company voluntarily in the first months after employment. Such indicators can significantly affect the financial well-being of companies. That is why HR professionals must automate the onboarding and training process for new employees using training software.

Many companies create a dedicated onboarding bot on Slack for this purpose. This allows new employees to be familiar with company culture, values, and business activities and learn the art of using corporate applications faster.

The automation of the onboarding and training process (for new employees) helps HR professionals a lot. It allows them to quickly introduce a new employee to the company, minimize the risks on their part, and maximize the involvement of a new team member in daily business activities.

This is particularly advantageous for HR professionals working for payrollSw outsourcing companies to streamline operations efficiently. Engaging a fractional CHRO can provide the necessary expertise and strategic oversight to navigate complex HR challenges.

2. Automation of Timesheets and Approval Process

Automate timesheets and approval process ASAP. It will help you approve essential business data in the correct format and cut the time professionals spend to find missing or incorrect data. When I work, Toggl, Teamwork is a fine example of such automation tools. In addition, using perfect time-tracking software (which comes with integration facilities with other apps) helps HR professionals save plenty of valuable time.

3. Payroll Automation

Calculating the wages of employees is a critical area for any business. It is the most labor-intensive work. It requires high accuracy, maximum attention, and timely release of the salary of all employees. For this, HR professionals and accounting specialists need to process reasonably large amounts of data every month. Utilizing a check stub maker can streamline this process by generating accurate and professional pay stubs quickly and efficiently. Frequent changes in the rules for calculating personal income tax and tax deductions make it more challenging and time-consuming..

Mistakes in salary calculation can have severe consequences, including the loss of valuable employees, legal issues with tax authorities, and damage to a company's reputation. To avoid such pitfalls, many businesses opt for payroll software solutions like Gusto. This software automates payroll, taxes, and filings, streamlining the process and reducing the likelihood of errors. Additionally, for companies outsourcing their payroll operations, providers specializing in China payroll outsourcing can ensure accurate and compliant salary calculations for employees based in China, further mitigating risks and ensuring smooth operations.

4. Automated Recruitment

Finding skilled employees is not an easy task at all. It demands time and sincere efforts from HR professionals and company owners. However, they don't have enough resources and free time to carry out this work. That is why they use automated recruitment software for employee search and personnel management.

It dramatically reduces the time and cost of finding talented employees for companies. For example- HR professionals can use Joveo- an ideal tool for looking for good employees. It performs several tasks:

  • Places ads on job sites based on the entered parameters
  • Transfers candidate data to the company's database
  • Creates a database of job seekers who responded to your ad
  • Imports candidate resumes from email services
  • Analyzes statistics for the entire company and each vacancy for any given period
  • Updates your ads regularly.

Using this tool helps companies reduce the employee recruitment cost up to 20%-50%.

5. Enhance Data About Jobseekers With Applicant Tracking System

A few years ago, HR professionals had to manually sort through hundreds of resumes, call numerous candidates, schedule interviews, and pick the right talent for the company. In this process, they had to deal with an issue. They often found the candidates who already got a job but continued to be listed as applicants on job portals.

It happens because of the slow pace of data updates. Now, they use cloud-based candidate management systems. For example- DiscoverOrg. This software allows HR professionals to solve multiple recruitment tasks electronically. It

  • Filters applications by keywords, skills, experience, and education
  • Stores resume from different sources in a single database and remember the experience of interacting with the candidate
  • Provides statistics on the effectiveness of recruiting resources
  • Makes it easier for HR people to work together on vacancies

It is famous among HR professionals for its advanced keyword search, brilliant machine analysis of resumes, and intuitive interface.

6. Automation of Contracts

Companies and employees "sign contracts" to work together. It may be a time-consuming task if a company has a rich pool of employees in different departments. By using apps like HelloSign and DocuSign, HR professionals can automate this task. It is ideal for companies whose employees are working remotely.

7. Allow Employees To Access The Right App

Many new employees take a lot of time to familiarize themselves with apps used by companies. The problem gets intensified if login credentials change. Use a password management app (for example-Lastpass) to solve this issue and allow employees to access all tools with great comfort.

8. Tracking of Vacation Days and Expedite The Leave Requests

For HR professionals, it is challenging to track the vacation days and look at the leave request of different employees manually. However, they can use People HR and to automate this task.

9. Accessible Collection of Performance Data and Decision Making

HR professionals can use Google Forms, Typeform, and 15Five to collect employee performance data quickly. They can use the collected data for personal development, management optimization, and internal growth. In addition, the regular use of these apps allows them to identify professionals for awards and promotions, facilitating the seamless recognition of outstanding contributions through bespoke trophies and awards.

10. Spend Management Software

Well-organized cost control and management make it possible to make business risks lower and revenues higher. It would help if you used spend management software for this purpose. It helps prepare expenses reports in the correct format and submit them to the company management for approval. It helps to cut unnecessary expenses in daily business activities.

11. Answer Queries of All Employes from One Place

Business people and HR professionals get lots of questions from employees. They use different channels to raise their concerns. It would help if you used Back for this purpose. It allows you to funnel employees' requests into one channel and respond to them quickly.

12. Performance Management Software

Considering the importance of increasing labor productivity for the enterprise's competitiveness, HR professionals use performance management software. It helps them organize, plan, motivate, direct, and regulate employees on different performance indicators. For example- 15Five. It allows them to know how their employees are performing. Companies use the obtained data to reward employees according to their performance.

13. Automatic Notifications For Benefits

Many companies offer benefits to employees when they achieve a set target, spend a considerable amount of time with the organization, and generate good business in a particular month. You can use the dedicated software to automatically track employees' performance and send them notifications to grab the available benefits.

14. Automate Offboarding Processes

Now it is possible to automate the onboarding process of employees when they leave the organization. Even today, most HR professionals love to deal with outgoing employees one by one. You can use apps for the data collection process and conduct "exit interviews" smoothly & quickly.

15. Integration of HR Tools and Process

To manage the different activities of a company, professionals use several digital solutions. They can coordinate communication with customers, control working hours, handle sales, and implement their strategy using tools. However, they need additional resources to work with third-party trading platforms. The duplication of the process can take up to 60% of the working day.

In addition, different programs and systems often require the same data to generate results for multiple purposes. Integration of apps allows you to optimize these labor costs. The more solutions you combine under one system, the more effective the enterprise management will be.