Making Fax Digitization Easy with Image to Word Conversion
According to stats shared by DataReportal in 2024, there are 5.35 billion online users. That’s a huge number. You might not know that it accounts for 66% of the world's population. That is why more and more businesses are going digital and automating their day-to-day tasks including faxing documents.
If you have ever dealt with fax documents, you probably know how tricky it can be to manage those stacks of papers. To streamline this business prefer having an online fax service.
But there are still some who are ignoring digitization because they think it requires a heavy budget. But what if we told you about an easier and freer way to make your fax digitized?
The way we are talking about is leveraging image-to-word conversion.
Want to know how?
Then stick with us to the end of this blog post. But before that let’s have a little talk about the importance of digitization.
Why Fax Digitization is Necessary?
Handling physical fax documents seems to be a very frustrating task. Especially in today’s work scenario.
Keeping track of paper faxes or filing them requires both labor and storage space. Plus, when one has to find a particular document, they have to walk through a bunch of papers.
Besides this, papers are not built to last forever. They spill or get torn over time. Or there are also chances of misplacing which can lead to a severe loss.
But digitizing faxes can help overcome all these challenges. No need to hire separate people to handle tasks like scanning. Plus, no waiting around for a fax machine to send or receive.
Moreover, digital files don’t tear, fade, or get coffee stains. You can store years of information without worrying about physical damage or loss.
Step for Making Fax Digital
Now that you have delved into the basics let’s come back to our main topic. Below we have shared the steps you need to follow for making your fax digital.
Step 1: Take Images of Your Fax
To begin, take images of the fax documents that you want to digitize. Try to take clear pictures, like those having the text clear to read. You are going to need these images for Word conversion.
Step 2: Choose a Reliable Image to Word Converter
Yet you can add the images to a Word document manually. But adding them manually is also a tough thing to do. You have to organize them all one by one and handling them in bulk takes a lot of time.
There are some online image-to-word conversion tools that can streamline the task. They enable you to convert images into Word documents instantly. To find a reliable option simply search for “JPG to Word Converter” on the internet and choose one boasting the following features:
- Device compatibility
- Simple interface
- Ability to handle bulk images
- Good accuracy in organizing images
- Handle large size images
- Supports modern image formats
While doing a search for the demonstration we found one such tool offered by Jpgtotext.com having the above-mentioned features. And we think that it’s a reliable option to consider.
Step 3: Upload Images to the Tool
Now comes the crucial part. You have to upload the images you have taken to the tool. As we just mentioned in the previous section for demonstration we are going to use the Image to Word converter tool by Jpgtotext.com. This tool gives two options for uploading images i.e., manual upload or drag-and-drop method.
To show you we are going to upload two random fax document images manually.
Source: https://www.jpgtotext.com/jpg-to-word
Step 4: Convert Images
Now is the time to convert the images into a Word document. To do so click on the Convert Now button at the bottom of the input box. After pressing the button, wait for a few seconds and let the tool do the conversion.
Once completed, the output box will appear on your screen, like below.
Step 5: Save the File
Now that the conversion is performed successfully it’s time to save the file. The tool we are using allows two different options for saving the file. You can either click on the Download All button to have the Word documents in a zip file. Else, you can also download each image document separately.
Below we have shared screenshots of some outputs we got from the tool mentioned.
After downloading the files, change the names and organize them onto your device as needed. You can also make these files collaborative by using platforms like Google Drive. Besides this, you can also have multiple backups. Plus, they will take up very little space on your device which means nothing to pay for things like storage rent.
Bottom Line
Digitizing fax documents has been much easier. All thanks to the tools performing image-to-word conversions. By making them digitized you can not only save your expense and labor but also protect them from being distorted. If you are a person looking to digitize fax documents follow the steps we have shared in this post above. We are confident that they’ll make the process easier for you.